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The Events Company delivered International Conference Management for optical leaders


The Events Company were tasked with bringing together over 200 delegates from 44 countries worldwide for a senior management meeting, exhibition and conference. GrandVision requested to host the event at a five star European destination.


200 multinational delegates


Belgium was the chosen destination. Our dedicated in-house venue finders sourced the Dolce La Hulpe Brussels which is set in the beautiful surroundings of the Sonian Forest on the outskirts of Brussels. The venue provided a perfect conference facilities with its wide array of meeting space, exhibition area and purpose built plenary rooms.

The event spanned six days, with each day hosting different meetings and activities.

The Events Company team set about staging the conference with creative use of audio visual, sound and lighting along with supplying and overseeing the build of stands for an exhibition.

On day four, an ‘off site’ formal dinner was organised at The Concert Noble. This historical venue, located in the heart of Brussels, served as a beautiful and elegant backdrop to such a memorable evening with entertainment provided by a four piece jazz band and saxophonist.

We also arranged and managed the important team building aspect of the week.  Delegates were invited to compete in mind challenging and physical events designed by The Events Company. ‘THE CUBE’ and ‘LOST’, took place both inside the venue and in the sun drenched Sonian Forest surrounding.

For the final evening’s dinner, an informal BBQ was arranged at Le Chalet Robinson, a wonderful ‘Swiss style’ chalet located on an island in the middle of a lake. This spectacular venue is totally secluded with the only access being via a small chain ferry! The BBQ was a great success, the frittes and Belgian waffles went down a treat and the live band ensured that the guests danced the night away until the early hours.

We provided the following services:

  • Venue sourcing
  • International conference management, theme design and creation
  • Team building
  • Entertainment
  • Full event production – including audio visual set up, lighting, special effects, and set design
  • Slide deck design and build
  • Video creation
  • Literature design and print
  • Pre and on-site conference management

› Result

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