AV Equipment Hire

AV Equipment Hire for Events & Conferences

Our audio visual equipment hire service provides all the AV kit you’ll need for your next event. Getting the right setup is essential in ensuring your show goes off without a hitch and for representing your brand to an audience in its best light. From conferences and award ceremonies to gala dinners and beyond, our audio visual equipment hire ensures your show is remembered for the right reasons.

Professional Audio Visual Hire Services

AV equipment hire is better with The Events Company. With us, not only do you get quality equipment that meets all the needs of your event, but you also get our experienced team of engineers and Event Architects. This brings a quarter of a century of experience to your event, wherever it is in the UK, with fully tailored solutions that can include as little or as much as you need, from just the hire of AV equipment to full setup services. We can even run your whole show for you and offer a venue-finding service so you can wow your guests in the perfect location.

What’s Included in Our AV Equipment Hire Services

Audio Equipment

Our AV equipment for hire includes high-quality audio solutions so that every word and sound cue is heard clearly. Our professional PA systems, wireless, lapel and headset microphones and mixing desks make managing event sound seamless. Our audio equipment ensures clarity, reduces technical issues and gets your message across to every attendee.

Visual Equipment

We provide a full range of visual equipment to support spectacular-looking shows. This can include quality laser and short-throw projectors, LED screens and video walls, laptops and clickers for controlling presentations and professional video switching systems so every delegate can see your content, helping keep them engaged and reinforcing your messaging.

Lighting Solutions

Lighting plays a key role in creating an atmosphere and directing audience focus. Our lighting solutions include stage lighting, uplighting, ambient lighting and presenter spotlights. Professionally designed lighting setups can really enhance the look and feel of your event, ensuring everybody can see what’s going on and helping to create an engaging, memorable experience.

Staging & Set Design

With us, audio and visual equipment hire is the core of a service that also includes professional, visually cohesive stage and set design. We offer branded sets, digital and truss lecterns, backdrops and modular stage systems. This allows for flexible show layouts that help you deliver a polished event, putting your brand and objectives front and centre. Our commitment to the environment means we can even make your stage set sustainable and reusable.

Video Production & Hybrid Event Equipment

Our video production and hybrid event solutions mean you can live stream your event, with multi-camera setups and recording services. This allows you to reach both in-person and remote audiences. Our high-quality production experience ensures a seamless show from beginning to end, helping you maximise the engagement and reach of your event.

Our AV Equipment Hire Packages

AV Equipment Hire Package Stage & Backdrop (Set 1)

Audience Size: Suitable for 30-80 delegates

This stage set features a fully branded backdrop and a compact stage finished with black carpet and a matching valance surround. A sleek truss lectern completes the setup, while the bespoke design can be fully wrapped with high-impact graphics. This eye-catching platform ensures your brand or key message stands out to your audience.

• Backdrop: W4m x H2.4m
• Stage: W4m x L2m x H400mm
• Black carpet
• Valance
• Truss lectern

This package provides a small PA system and truss lectern equipped with a microphone, as well as a handheld Sennheiser microphone, to facilitate audio for attendees. The package also includes battery-powered uplighters. Additionally, this arrangement provides a general technician who will handle the installation of the setup and support your objectives.

AV Equipment Hire Package Single Screen Stage Set (Set 2)

Audience Size: Suitable for 60-120 delegates

This stage setup includes a single screen with a fully branded backdrop, complemented by a small stage finished in black carpet and valance, as well as a truss lectern. This bespoke design can be wrapped in impactful graphics to provide a professional platform to promote your brand or key message.

• Stage Set: 4.85m x 3m
• Screen: 3.1m x 1.8m (16:9 ratio)
• Stage: W4m x L2m x H400mm
• Black carpet
• Valance
• Truss lectern

This configuration delivers everything needed for a small conference, including a large projection screen, short-throw laser projector (4000 lumens), a 48” comfort monitor, presentation laptops, video switcher, presentation clicker, PA system with handheld and lapel microphones and a lighting package. Additionally, this arrangement includes two general technicians who will handle the installation of the setup and support your objectives.

AV Equipment Hire Package Single Screen Stage Set (Set 3)

Audience Size: Suitable for 100-150 delegates

This single-screen stage set offers the option of a full graphic wrap to showcase company branding or key messages. It features a black carpet, a matching valance surround and a digital lectern that can display your logo or presenter’s name, creating a sleek and professional presentation platform.

• Stage Set: W6.35m x H3m
• Screen: 3.1m x 1.8m (16:9 ratio)
• Stage: W6m x L2m x H400mm
• Black carpet
• Valance
• Truss lectern

This package includes the necessary equipment for a small conference, such as a large projection screen, a short-throw laser projector (4000 lumens), a 48” comfort monitor, presentation laptops, a video switcher, a presentation clicker, a PA system with handheld and lapel microphones and a lighting package. The arrangement also includes two general technicians responsible for installing the setup and supporting operations.

Easily Hire Audio Visual Equipment With Our Simple Process

Hiring AV equipment with The Events Company is straightforward. Our simple process ensures everything is planned, delivered and fully managed, so you can focus on the rest of your event.

1. We’ll carry out an initial consultation and brief to help us fully understand your event requirements
2. We’ll then tailor our equipment recommendations based on your objectives and audience
3. We’ll then deliver and set up all your AV equipment, lighting and staging at your chosen venue
4. Once set up, we’ll fully test all equipment and carry out rehearsals to ensure everything runs smoothly
5. We’ll then provide full live event production with on-site technical support throughout
6. Once your event is complete, we’ll handle the full breakdown and collection of all equipment

Why Choose Our AV Equipment Hire Service?

Partnering with The Events Company means so much more than just hiring AV equipment. We live and breathe events, and treat every production with the care and attention you’d expect from an in-house team.

With nationwide UK coverage, full event production, dedicated technicians and custom-built solutions, we deliver AV setups tailored to your actual needs. We also consider sustainability, using efficient, reusable solutions wherever possible to reduce waste without compromising quality.

FREE Venue Sourcing Solutions

Location can be everything, so we offer a dedicated, free venue-finding service to help you secure the perfect surroundings for your event. With contacts across some of the finest locations and venues in the UK, we’ll ensure your location aligns with all your event objectives and technical requirements.

The Benefits of Professional AV Equipment Hire for Events

Ultimately, hiring professional AV equipment creates a strong foundation on which the rest of an event can be built. It delivers superior sound and visuals, reliable performance, expert technical support, reduced risk of failure and access to the latest technology. At The Events Company, we've got the technical considerations covered from beginning to end, allowing you more time to focus on the fundamentals of what you want your event to achieve.

Client Testimonials AV Equipment Hire

"We were thoroughly impressed by the professionalism and technical expertise of The Events Company’s AV team. From crisp sound to seamless visuals, every aspect exceeded our expectations and contributed to a flawlessly executed conference."

"Our corporate gala was brought to life thanks to the stunning lighting and immersive staging provided. The Events Company handled everything from setup to support, leaving us free to focus

Need AV Equipment for Your Next Event? Get In Touch Today!

As your dedicated partner, our Event Architects are here to provide all the professional support you require, from audio and visual equipment hire to full event management. To find out just how much we can support your next event with our fully bespoke services, get in touch with us on 0800 068 5707, email hello@theeventscompany.co.uk or use our contact form.